Part time opening with flexible scheduling:

The Williamstown, MA Fire District is looking for a District Treasurer.

This is a non-benefited, part time position which offers flexible schedule. The average commitment is 8 hours each week. Required meetings must be attended in person or virtually based on scheduling. The position will report to the Chair and Williamstown Fire District’s Prudential Committee.

A successful candidate shall perform a range of municipal finance functions including, but not limited to: cash management, accounts payable, financial reporting & record keeping, managing payroll submissions, as well as reconciliation of bank statements and oversight of grant programs.

Experience in municipal finance and accounting is preferred.  Knowledge of Massachusetts laws, DOR reporting, municipal taxation, and experience with QuickBooks including Microsoft Office is suggested.  The selected candidate must have the ability to be bonded.  Yearly stipend paid bi-weekly and compensation determined based on education and relevant experience.

Williamstown Fire District Duties & Activities of the District Treasurer

Receivables

  • Deposit Fire District tax revenue

  • Deposit Permit Inspection fees

  • Manage invoicing, collections and record keeping for all state and federal grant awards

  • Coordinate with Williams College regarding annual PILOT contribution

  • Deposit, record and acknowledge charitable contributions

  • Manage and reconcile bank accounts and maximize interest earnings on excess funds

Payables

  • Establish Vendor accounts and ensure proper paperwork is on file. (W-9 and COI) as required.

  • Ensure compliance with the Commonwealth’s procurement policies and procedures.

  • Establish and manage the schedule of work for the Accounts payable clerk.

  • Review payable and sign checks

  • Review contracts and negotiate services as required

  • Issue year end 1099’s as required

  • Maintain records and files of all transactions

Payroll

  • Supervise Payroll preparation and delivery to our Payroll Service

  • Manage Benefits and coordinate with Berkshire County Retirement System and the Town for retirement and Health/Dental Insurance, respectively

  • Communicate changes in withholding and insurance rates to employees

  • Administer Nationwide Retirement account for all part time employees

  • Verify Quarterly Tax filings with IRS, MA-DOR and MA-DUA and annual W-2’s

  • Verify all payroll and payroll tax entries are properly posted to our QuickBooks General Ledger

  • Respond to Federal & State agencies as necessary and verify all unemployment claims

  • Maintain payroll records and files

General Fiduciary

  • Treasurer must be Bonded

  • Manage Banking relationships

  • Attend Monthly Prudential Committee Meetings (held 4th Wednesday of the month at 4pm at the fire station)

  • Prepare and deliver a monthly Warrant

  • Prepare and deliver a monthly financial statement

  • Prepare annual Budget

  • Prepare Annual Warrant

  • Prepare Annual Financial Report

  • Review Insurance policies

  • Coordinate and support annual Audit

  • Prepare and submit to MA-DLS for Free Cash Certification

  • Work with Town Treasurer, Accountant and Assessor to reconcile tax receipts, conduct the tax classification hearing, complete the recap sheet, and submit necessary paperwork for the State to verify the tax rate.

  • Maintain all financial records and files

Miscellaneous Related Activities

  • Provide financial Support for grant submissions

  • Establish on-line access to COM Buys and FEMA Grant site

  • Prepare and post RFP’s as required, on COM Buys, the Central Register and placed ads in the Berkshire Eagle

  • Attended meetings, and provided support to the new building project as required

Please email resume and cover letter to:
info@williamstownfiredept.org